Why Investing in Technology can Actually Save you Money

Money is tight and hard to come by, and a lot of companies are looking to cut costs and sacrifice the non-essentials. For many, taking off a chunk out of the IT budget is one of the ways to try to save money.

However, when it comes to IT services, chances are a bit more investment may actually save money in the long run, since many technologies make operations more efficient and increase of productivity.

An article from Inc. Technology shares 10 very helpful tips on how investing in certain technologies can help your business better weather the recession. The article lists specific technology investments worth forking out money for, including Virtual Private Networks (VPNs), Web conferencing, and Virtualization Software among others. There are also many practical tips on making IT work more cost effectively.

To find out more, read the article here:

http://technology.inc.com/managing/articles/200803/moneysaving.html

Published with permission from TechAdvisory.org. Source.

Evaluating Your Backup Solution

You can’t have a disaster recovery plan until you first have a good backup solution. Is your backup solution good—or just good enough?

The traditional backup process is done to tape – which has a number of limitations including high cost (particularly as capacity increases), difficult upgrades, degradation over time, and slow backup and restoration.
Over the past three to five years, there has been a transition to hard-disk-based backup solutions that generally offer the ability to easily increase capacity as well as backup and restore much faster.

Whichever solution you use, there are many risks to your data.

Traditional backup processes capture only one snapshot of your information per day. So if your backup is scheduled to take place at 12 a.m., you risk losing the entire following day’s work in the case of a disaster.

The backup process traditionally involves significant manual labor. Someone has to ensure that the correct media is in the drive. Someone has to look at the results of the backup to ensure that it is complete (and ideally perform periodic data restorations). Then, when the backup is complete, someone has to take it offsite for safekeeping.

While some businesses have the capabilities to perform all of these backup-related tasks, many others don’t—and therefore have no idea if their backups will be there when needed.

How can you make your backup system better?

  • First, you should be absolutely sure that every bit of your data is backed up multiple times per day.
  • Second, the human element should be completely eliminated from the equation.
  • Third, restoration should be quick and flexible, so you can bring back any part of your data or all of it, depending on your needs.
  • Finally, the impact on your business should be minimal. In fact, you should be unaware that a backup is even in progress.

We can help you set up and maintain a backup solution perfect for your needs. Contact us for more information.

Published with permission from TechAdvisory.org. Source.

What to do if you’ve responded to a phishing scam

If you suspect that you’ve responded to a phishing scam with personal or financial information or entered this information into a fake Web site, take these steps to minimize any damage.

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How to Handle Suspicious E-mail

Phishing, pronounced “fishing,” is a type of online identity theft that uses e-mail and fraudulent Web sites that are designed to steal your personal data or information such as credit card numbers, passwords, account data, or other information. Follow these guidelines to help protect yourself from phishing scams sent through e-mail.

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Reach out with MS Publisher greeting cards

When you want to thank loyal customers and reconnect with friends, greeting cards offer a great way to reinforce the personal link between you and them. Using Microsoft Office Publisher 2007, you can quickly produce exactly the greeting card that you want.

Learn how…

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Set or remove reminders in MS Outlook

Typically, reminders are associated with tasks and deadlines. However, reminders are versatile and can be used with calendar items, e-mail messages, and contacts as well as tasks.

Learn how…

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Create a photo album using PowerPoint

A PowerPoint photo album is a presentation that you can create to display your personal or business photographs. You can add effects that include attention-grabbing slide transitions , colorful backgrounds and themes (theme: A combination of theme colors, theme fonts, and theme effects. A theme may be applied to a file as a single selection.), specific layouts , and more. After the pictures are in your album, you can add captions, adjust the order and layout, add frames around the pictures, and even apply a theme to further customize the look of your album. To share your photo album with others, you can send it as an attachment to an e-mail message, publish it to the Web, or print it.

 

Learn how…

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Create your own business cards in Publisher

Microsoft Office Publisher makes it easy to produce effective business cards, whether you create your own design or use one of the Publisher designs. You can use color schemes and font schemes to select the colors and fonts that reflect your company’s image. You can further customize your business cards for specific market segments or locales, and you can add names and job titles for new employees as your business grows.
Learn how…

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Tech Tip: Command-line switches for Excel

You can customize the way that Microsoft Office Excel 2007 starts by adding switches and parameters to the startup command. For example, you can prevent the startup screen from appearing when you start Office Excel 2007, or you can have Excel open a specific file when it starts. Learn how…

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Tech tip: write on slides during a presentation

When you use Microsoft Office PowerPoint 2007 to deliver your presentation, you can circle, underline, draw arrows, or make other marks on the slides to emphasize a point or show connections. Learn how…

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